Parent Involvement Program (PIP)

“Parental effort is consistently associated with higher levels of achievement, and the magnitude of the effect of parental effort is substantial. We found that schools would need to increase per-pupil spending by more than $1,000 in order to achieve the same results that are gained with parental involvement.” This research is reported in “Parental Effort, School Resources, and Student Achievement,” which appears in the spring 2008 issue of the Journal of Human Resources.

The primary purpose of our PIP Program is to maximize the success of our students by parental involvement at school, as demonstrated by studies such as the one cited above. The secondary goal is to keep tuition to a minimum by drawing on the many talents of our families. The time and services donated to the school by our generous parents provide benefits and improvements that would otherwise incur expenses to the school. The third goal is to promote community. Many friendships have roots in working together as parent volunteers.

Most parochial schools require the parent to volunteer in some capacity, and many require from 40 to 60 hours of service per year. Fifteen PIP Hours are required per year per family (not per student). PIP Hours can be all HSA hours or a collective of HSA Hours and Instructional Hours, with no more than five hours of instructional time and a minimum of ten HSA hours. A list of PIP Hour opportunities is detailed below.

Our goal is to gain participation of all parents as volunteers; however, if a family is unable to work the required PIP Hours, in lieu of service, SEES provides a parent involvement opt-out option for a fee of $450.00. Your PARENT INVOLVEMENT CONTRACT is a part of your school contract. If you decide to opt out of the PIP Program, please indicate your intention on the contract and attach your check for $450.00.

In that same vein, a bill equal to $30.00 per unworked PIP hour will be sent at the beginning of June to those families who have not completed their PIP Hour requirements. Each family is responsible for using the Track It Forward program to sign up/recording their volunteer hours. Adult family members (parents, grandparents, aunts, uncles, etc.) are welcome to help a family meet its required hours. THE YEAR RUNS FROM MAY 16TH OF THE PREVIOUS SCHOOL YEAR THROUGH MAY 15TH OF THE CURRENT SCHOOL YEAR – ALL HOURS SUBMITTED AND/OR WORKED AFTER MAY 15TH WILL BE COUNTED TOWARD THE FOLLOWING SCHOOL YEAR.

If you have any questions about the parent involvement program this year, please feel free to contact the Parent Involvement Coordinator, Christy Polster at parentinvolvement@seeschool.com.

Volunteer Hour Guidelines 

Fifteen PIP Hours are required per year per family (not per student). PIP Hours can be all HSA hours or a collective of HSA Hours and Instructional Hours, with no more than five hours of instructional time and a minimum of ten HSA hours.

For example, to avoid an end of the year bill:

You may have 15 HSA Hours and 0 Instructional Hours
You may have 12 HSA Hours and 3 Instructional Hours
You may have 10 HSA Hours and 5 Instructional Hours

You may NOT have 8 HSA Hours and 7 Instructional Hours…this will result in an end of the year bill for 2 HSA hours – $60.00.

Hours that count …

  • Volunteer hours that are associated with fundraising or helping to run any school event/function such as organizing, setting up, decorating, serving as head/assistant coach, serving, data entry, clean-up, etc. Volunteer hours that are classroom or instructionally related such as field trip chaperone, classroom holiday parties, etc.

Hours that do NOT count …

  • With the exception of Bake Sales, homemade food items such as casseroles, cakes, cookies, etc. will NOT count toward volunteer hours. Hours earned for Bake Sales will be handled on a case-by-case basis.
    ● Donating store bought items to any HSA/Classroom Event/Party, such as paper plates, napkins, and store bought food/drink items, etc.
    ● Donating Gift Cards – Exceptions made be offered from the HSA President from time-to-time.

Submitting Hours

ALL VOLUNTEER OPPORTUNITIES/SIGN-UPS/SCHEDULES WILL BE MADE AVAILABLE THROUGH THE “TRACK IT FORWARD” PROGRAM.  YOU MUST LOG IN TO YOUR ACCOUNT AND “SIGN UP” FOR ALL VOLUNTEER OPPORTUNITIES.  HOURS WILL THEN BE APPROVED ELECTRONICALLY THROUGH THE “TRACK IT FORWARD” PROGRAM BY THE EVENT COORDINATOR, TEACHER, AND/OR ROOM PARENT. 

Questions?  If you have questions about a volunteer opportunity and/or your hours, first check with the coordinator of the event.  You can also reach out to the Parent Involvement Coordinator, Christy Polster, at parentinvolvement@seeschool.com.

HSA Hours: Volunteer opportunities for HSA Hours are made available by the event chair and/or event lead through the Track It Forward program.  HSA Hours are typically events/volunteer hours associated with fundraising and/or reducing costs for the school.  Examples of HSA Hours: Golf Tournament, Auction, Lunch Volunteer, Fall Festival, Box Tops, Coaching, etc.  While the event chair and/or PIP Coordinator is responsible for approving hours, it is each family’s responsibility to make sure their hours are recorded and approved.

Instructional Hours: Volunteer opportunities for Instructional Hours are made available by your classroom teacher and/or room parent.  Instructional Hours are typically associated with academics.  Examples of Instructional Hours: Field trip chaperone, mystery reader, classroom holiday parties, performing duties to help the teacher, library aide, etc.  While the teacher and/or room parent are responsible for approving hours, it is each family’s responsibility to make sure their hours are recorded and approved.

Tracking and Recording Hours

Remember, it is the responsibility of the family to periodically check your Track It Forward account and monitor their hours throughout the school year. Please be conscious that hours are approved by fellow parent volunteers. After an event, please allow 30 days for hours to be “approved” on your account.

Please note that the sign-in at the front office is for security purposes. It IS NOT used for tracking parent involvement.